Eventpersonale København · Free planning tools
Your event. In one workbook.
A free Excel template for guests, suppliers, staffing, run of show, tasks, budget and service planning. No signup.
Free · no signup · 2026-09-05-v1
Eight tabs. One shared plan.
A clear working file with blue input text, protected calculations and frozen headers. Sample rows are fictional. Clear only marked input cells to start your own event.
Guest data stays in your own file. Downloading does not collect guest lists or dietary information. Share the file only with people who need access.
For Google Sheets: upload the file to your own Drive and open with Sheets. Check formulas, dropdowns and protection after conversion. The Excel edition is the original.
| Tab | Use it for |
|---|---|
| 01 · Start and dashboard | Event details, progress, headline budget and instructions. |
| 02 · Guest list | RSVP, attendance, table and optional dietary notes. |
| 03 · Venues and suppliers | Contacts, responsibilities, deadlines and status. |
| 04 · Staffing and costs | Roles, dates, hours and costs including holiday pay, service fee and VAT. |
| 05 · Run of show | Time, activity, owner, location and dependencies. |
| 06 · Tasks | Deadlines and tasks with clear ownership. |
| 07 · Budget | Planned versus actual costs and outstanding payments. |
| 08 · Menu and service | Quantities, preparation and service sequence. |
The staffing tab uses the calculator’s assumptions. The fee tier is determined by staff on each date, not the sum of shifts. The file allows different hours per role. Try the calculator →