Start with the service flow
The right event team is not decided by guest count alone. It depends on how guests move through the event: arrival, welcome drinks, dinner, speeches, bar, cloakroom and closing.
A reception may require visible, fast-moving hosts, while a private dinner needs quieter service and stronger situational awareness.
- Date, timing and expected duration
- Venue, guest count and service format
- Roles: waiters, bartenders, hosts or coordination
Briefing creates consistency
Professional event staff should understand the tone of the event. Should service feel almost invisible, warm and personal, or more brand-led?
A useful brief includes contact person, dress code, timeline, special guests, access details and who can approve changes during the event.
Book earlier for complex events
Small receptions can often be staffed quickly. Conferences, weddings and international events benefit from earlier booking, so language, experience and personality can be matched properly.
If you are unsure how much staffing you need, send us the details and we will recommend a practical team setup.
Compare staffing choices with transparent figures
These four-hour examples use DKK 170 hourly wages, 12.5% holiday pay, the applicable service fee and 25% VAT. They show the cost of a chosen team, not the number of staff required for a particular guest count. The fee includes transport and coordination.
| Team × hours | Fee / staff-hour | Total incl. VAT |
|---|---|---|
| 4 × 4 | 95 kr | 5.725 kr |
| 10 × 4 | 69 kr | 13.012,50 kr |
| 50 × 4 | 39 kr | 57.562,50 kr |
Make your brief specific
Write arrival, the main service periods and closing as separate tasks. Allocate responsibilities between venue, kitchen, organiser and staff; a waiter booking does not automatically include cooking or technical production. Choose your own roles and counts, or ask us to help clarify them.